News & Blog

ASUHIC specimen transactions

Posted by nfranz on February 12, 2016 - 4:37pm in Collections

Our specimens are available for study

The Hasbrouck Insect Collection actively seeks to increase the value and use of our specimens through reliable loans to inter-/national researchers in the biological disciplines. Scientists who wish to request a loan should contact the collection manager, Dr. Sangmi Lee. We have a generous three-year loan policy in place, with flexible options for extension and partial retention of specimens where justified (see details below).

To assess whether ASUHIC can offer you valuable research specimens, please refer to:

1. An early 1990s' species-level ledger is available as a searchable PDF (size ~ 16 MB). Please notice, however, that this ledger is outdated in many ways: completeness, taxonomic names, specimen locations, etc. It is merely the most taxonomically comprehensive resource that we can share on-line. For our non-digitized holdings, it remains useful.

2. Our specimen-level holdings are accessible through the virtual SCAN portal. To retrieve of complete digitized holdings, select "Search: Search Collections" from the top menu, then ASUHIC and "Higher Taxonomy: Arthropoda". Images are viewable here.

3. Contact Dr. Sangmi Lee for specific transaction requests, including inquiries about insufficiently identified and recently acquired specimens. We will work together to set up a loan and transfer specimens to enable your research.

Download Loan Form 

Specimen loan policy 

1. ASUHIC specimen loans are normally for a period of three years. Extensions of terms of loan will usually be made upon written request by the recipient.

2. Arrangements for the deposition of type specimens based on ASUHIC specimens must be approved by the ASUHIC staff.

3. The institution is responsible for the care and return of the specimens. 

4. Loans for students are made to their advisors or another responsible staff member of the respective institution.

5. Individuals known to have lost or mistreated specimens in the past may be denied further use of the collection. 

6. Researchers should contact the responsible ASUHIC staff before conducting complete dissections of any specimens, or destructive sampling of any specimens, such as for DNA/RNA extraction. DNA data from ASUHIC specimens should be made available at GenBank (or an equivalent public database). GenBank or comparable accession numbers should be sent to the responsible curator. Publications should include a list of voucher/sample numbers and GenBank accession numbers, citing ASUHIC as the source. Unused material supplied for DNA analyses must be returned. Dissected parts should be preserved in permanent mounts or plastic microvials with glycerin, attached to the specimen pin and returned with the associated specimen. Genitalia of specimens stored in ethanol should be placed in alcohol-filled microvials and kept in the vial with the associated specimen but secured with cotton so as to not damage the specimen

7. Retention of duplicate material identified by the borrower and representing not more than 1/4 of each species series is permitted. Unique specimens, representatives of polymorphic forms, and examples from diverse localities must be returned. Data for retained specimens must be reported.  Exchanges that improve the holdings of the ASUHIC are encouraged.

8. No part of the loan may be forwarded to a third party without permission.

9. Reprints of any paper(s) based on study of loaned specimens should be sent to, or shared with, the ASUHIC Staff as soon as available.

10. When in doubt, or in need of special arrangements, please contact us. We are motivated to identify a jointly acceptable solution.